A company holiday party is a chance to thank employees — and a responsibility. Providing transportation home reduces the risk of impaired driving, helps employees who live far away and makes the evening more enjoyable. Common options include shuttles from the office to the venue, pre-booked cars for executives and guests, group vans to transit hubs, and ride budgets for employees heading in different directions. Plan early: December is the busiest month for chauffeured transportation.

Transportation options

Option Best for
Sprinter shuttles Moving groups between office, venue and transit hubs
Pre-booked cars Executives, speakers, VIP guests
Scheduled departures Rides home at set times to key areas (e.g., Penn Station, Port Authority, New Jersey suburbs)
Ride budgets or vouchers Employees heading in many directions

Planning checklist

  • [ ] Book early — December weekends fill quickly.
  • [ ] Estimate headcount and where employees live.
  • [ ] Set departure times and communicate them in advance.
  • [ ] Choose a staging area near the venue for vehicles.
  • [ ] Designate a coordinator to work with dispatch on the night.

Safety

Encourage employees not to drive after drinking, and make alternatives clear and easy. Transportation is also part of the company’s duty of care. Read duty of care in ground transportation.

Venues

Manhattan venues often have limited curb space; stagger departures and use side streets. For New Jersey venues, plan rides to NJ Transit and PATH stations. Read midtown office drop-off tips.

Book

See our group transportation and corporate travel.

Communicating options

Send employees a short note before the party: shuttle times, pickup locations, whether rides home are provided and how to request one. Clear communication makes it more likely people use the safe options you’ve arranged.

After the party

Designate a coordinator to stay until the last shuttle leaves, and keep a dispatch phone number handy for late requests.