For senior hires, finalists flying in and executive candidates, interview-day transportation is part of the recruiting experience. Booking a car service — airport to hotel, hotel to office, office to dinner and back to the airport — removes stress, keeps candidates on schedule and signals that your company is organized and considerate. Recruiters and coordinators should share complete itineraries, give the chauffeur the candidate’s mobile number, allow generous buffers and plan a clear return trip.

Why it matters

  • First impressions: candidates judge a company by how it treats them.
  • Punctuality: unfamiliar cities, traffic and building security can make candidates late.
  • Focus: a candidate who arrives calm performs better.
  • Competitive hiring: thoughtful logistics can tip a decision.

Typical itinerary

Step Tip
Airport arrival Meet and greet with a name sign
Hotel Drop-off with time to rest
Interview day Pickup with a buffer before the first meeting
Lunch or dinner Car waiting or scheduled pickup
Return Airport transfer timed to the flight

Coordination tips

  • Share the building address and entrance, and the name of the person who will meet the candidate.
  • Send the candidate the chauffeur’s details in advance.
  • If interviews run long, update the pickup time or book hourly service.
  • Use a company name or neutral name on the sign if confidentiality matters.

Billing

Guest bookings can be charged to a corporate account with a recruiting reference code. Read corporate accounts and billing and meeting clients at the airport.

Confidential searches

For confidential executive searches, discretion is essential — neutral signs and chauffeurs who don’t discuss passengers. Read confidentiality and your chauffeur.